SiteActa captures site evidence, emails, photos, site conditions, notes and instructions, and seals each item with a cryptographic fingerprint at the moment of capture, so the record is provably unaltered since it was taken.
Each item is sealed at capture: later changes are rejected by the application and by the database independently, and any discrepancy would be exposed by verification against the recorded hash. Where a hash covers something less than the original message, the report says so.
Copy the project address on the thread. Evidence sorts itself by project and topic, so it's there when you need it.
A complete, independently verifiable record of what happened, when, and by whom, produced in minutes at any point in the project, not only at the end. And when a claim does arrive, the record is already there.
Works with the tools you already run. The people sending you evidence (subcontractors, consultants, anyone copied on a thread) never need an account or a login; they just copy an address.
Ask who owns a scope item, get a clause-cited answer with gap and overlap detection.
Upload correspondence that predates SiteActa. It is captured, sealed and labelled as historical, so the record is complete and the difference between what you can prove and what you are asserting is stated rather than hidden.
Ask a plain-language question across every contract in the project (English or German) and get a direct answer naming the responsible contractor, backed by cited clauses with document and page references.
If no contract covers the task, the platform says so, while there is still time to decide who does it, rather than after it has become a variation.
When two contractors both appear to hold the same scope, it is flagged, before the same work is instructed and paid for twice.
When evidence is thin or contracts conflict, it says "insufficient evidence" instead of guessing. Every answer cites only real clauses from the actual contracts.
Automated contract analysis, always verify against the full contract. Not legal advice.